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Hourly Benefit Accruals

Things you need to know when viewing your benefit balances (vacation, sick, comp) on iPeople:

1. When you enter benefits in iPeople anytime during a pay period, the amount of benefits you enter is deducted from your benefit balances immediately when you click the “submit” button.  This is new and can be confusing for employees who were not aware that this was happening.  This will cause your benefit balances to fluctuate each time you enter and submit benefits.
2. Sick time entered on the time sheet subtracts only from the “Total of all Sick Hours” balance (see example below). 
   
   When leave accruals are run during the pay period time was entered, the sick time entered will subtract from the appropriate sick plan (i.e., pre 1/1984, sick leave 1/84 – 12/97, leave earned after 12/31/97, extended).
   
   
   
3. The process to generate benefit accruals cannot be completed until the payroll process has been confirmed.  This is often as much as 12 days into the pay period.  This means that the benefit accruals are not added to your balances until 7 to 12 days into the following pay period.  Because the day/date that payroll confirms varies from pay period to pay period, the day/date the accruals are added to your balances also varies.  What is important for you to know is that your accruals will be added into your balance before the end of the pay period and before your time sheet is due.
   
   
4. For Example:  Accruals earned for time period 11/1/11 – 11/15/11 are available for use during the 11/16/11 pay period were not added to your balances until 11/23/11.
   
   Employees are encouraged to review their benefit balances at the beginning of a pay period or anytime before any benefit usage is entered and submitted in order to note their beginning balance.
   
   Balances on the timesheet are your most current balances.  You cannot go back to previous timesheets to see past balances.  All timesheets will reflect your most current balances.