Classification Resources

Administrative/Professional Job Class Titles

Civil Service Job Class Specifications (external link)

Faculty Job Class Titles

Graduate Assistant Job Class Titles

Laboratory School Job Class Titles

Online Position Description System
for AP and CS

Civil Service Job Audit Process

Background

Civil Service positions at Illinois State are grouped into titles using a classification system. Through the State Universities Civil Service System, classification specifications are developed which delineate the basic responsibilities, minimum experience and knowledge requirements of positions assigned to each title. The Office of Human Resource has been granted the authority to assign a title to each position. To change the title of an existing position, a position review is performed.

To initiate a review

A position review may be requested by the incumbent, supervisor or area administrator. A memo of request accompanying the information outlined below will initiate the process. It is recommended that the employee and supervisor prepare for the review together. If a salary increase is recommended, the department is responsible for funding the change.

Information required for a review

Along with the memo of request, please submit the following:

• Two copies of a current job description reflecting the duties and responsibilities of the position. Signatures of the incumbent and immediate supervisor are required. Read the guidelines closely, as they help insure compliance with the Americans With Disabilities Act.

• The average percentage of time allocated to each of the duties that make up the position.

• An organizational chart of the department or unit.

• A completed Summary of Changes in Duties and Responsibilities.

For assistance, please contact the Office of Human Resources (438-8311).

Steps in review process

Once the required information is received by the Office of Human Resources, a classification analyst will set a meeting with the incumbent to discuss the position. This is commonly known as a "desk audit." The information submitted will be reviewed along with pertinent examples of work assigned to the position. The audit normally lasts 1 1/2 to 2 hours, but will vary for each position. Following the audit, the analyst will meet with the supervisor to obtain his/her perspective on the position.

The analyst will compare the accumulated information and audit notes against the specifications available and determine which title best reflects the position.

Possible outcomes of a review

A position may be retained in its current classification title, reallocated to a different promotional line or reclassified to a higher level within the same promotional line. In instances where the position is reassigned to a higher paygrade, a promotional increase will accompany the change of title.