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Office of Human Resources: Illinois State University

Non-Tenure Track (NTT) Faculty Evaluations

Purpose

  1. To provide an assessment of an individual’s work to be used for making employment decisions
  2. To facilitate self development and growth of the person being evaluated.

Scope and Frequency

  • Evaluation material will be collected on a calendar year. (Material from spring semester and then the following fall semester will be the primary source of material for the evaluation.)
  • Full-time and part-time regular probationary NTT faculty members will receive an annual evaluation. Status NTT faculty members will be evaluated at least every third year following the completion of the probation period; more frequent evaluation is at the sole discretion of the department chair or designee. Evaluations will be completed no later than May 1. For more information, see Article XVI, Faculty Evaluation Process in the NTTFA Bargaining Agreement.
  • Non-negotiated, full-time NTT faculty members should be evaluated annually. The deadline is April 1.
  • Part-time casual NTT faculty members may be evaluated through the above process, or a less formal process. The University is not obligated to complete the evaluation process for these NTT faculty members.

 Guidelines

Each department must have in place written procedures for evaluating eligible non-tenure track faculty performance on a regular schedule. Those procedures should incorporate the following general guidelines:

  • If the evaluation is to be completed by someone other than the chair, the NTT faculty member will be notified who will be responsible for the evaluation.
  • Each NTT faculty member being evaluated will provide information related to his/her primary duties. In most instances, instructional performance will receive the highest priority in the evaluation process, but the evaluation may include other duties assigned. The evaluation of instruction will consider, but not be limited to, execution of assigned responsibilities; command of the subject matter or discipline; oral English proficiency as mandated by Illinois statute; ability to organize, analyze, and present knowledge or material; ability to encourage and interest students in the learning process; and in student advisement and direction given for student activities. Evaluators may use the Non-Tenure Track Faculty Classroom Assessment Form - PERS 953 as one tool towards assessing a faculty member’s instructional performance.
  • Information will include a self assessment and student evaluations. The NTT faculty member being evaluated may choose to include additional pertinent information such as syllabi, assignments, course material, etc. NTT Faculty may use the Non-Tenure Track Faculty Self Assessment Tool to assist in completing the Non-Tenure Track Faculty Self Assessment form - PERS 954.
  • Student evaluations will be made available to NTT faculty members after grades are due and have been submitted.
  • When considering student evaluations as part of the evaluation process, the evaluator will consider the nature of the course as well as the subject matter and the impact each may have on the content of the student evaluations. In addition, evaluators need to understand student evaluations are only one source of information about the nature of teaching occurring in the classroom.
  • For NTT faculty serving in capacities other than teaching or supervising student teachers, evaluation will pertain to the effectiveness of the individual in performing the assigned responsibilities.
  • The NTT faculty member will receive a letter or some other document informing him/her of the content of the evaluation. To meet this requirement, evaluators may summarize the overall evaluation on theNon-Tenure Track Faculty Evaluation Form - PERS 955 and provide a copy of the signed form to the NTT faculty member.
  • Forward the original, signed evaluation form to Human Resources, Campus Box 1311, Hovey Hall 207, by the evaluation deadline, to be retained in the NTT faculty member’s personnel file. Retain other evaluation materials (e.g., self assessment, classroom assessment, student evaluations, etc.) in the department.

For questions relative to Non-Tenure Track employment contact Melanie Schaafsma at (309) 438-3268.