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Office of Human Resources: Illinois State University

The Reconsideration Process

In the Case of New Information

In the case of new information, market or otherwise, the supervisor should submit all information in writing with a cover letter providing a summary of the circumstances. These requests might ask for the review of a particular position’s level in relation to other positions within that same department or elsewhere at the University, provided the supervisor has a working knowledge of the other position(s) and reasonable justification for suggesting that the levels may be comparatively inappropriate.

In the Case of Enhanced Responsibilities

In the case of enhanced responsibilities and a resulting request for reevaluation (A above), the supervisor should review the most current Position Description on file in the Office of Human Resources at www.jobs.ilstu.edu/hr. When appropriate, the supervisor is encouraged to request the incumbent’s participation in this review. Together, they (or the supervisor independently) must determine whether the description is thorough and accurate. Generally, position responsibilities should have changed substantially or by at least 1/3 to warrant a reevaluation.

If a Current Position Description is Not Accurate

If the most current position description does NOT accurately portray current responsibilities, the requesting supervisor completes a new Position Description through the “update existing position” function. The revised Position Description should include detail of all new and continuing responsibilities, and be accompanied by supporting documentation under the “Changes in duties and responsibilities” section of the job description. The supporting documentation should also include an organizational chart, specific information regarding areas of responsibility that have changed and any other available detail.

Prior to being submitted, all requests must be reviewed by and include the approval signature (on file in department or via email) of at least the first and second level supervisors or the Vice-President/President for the Athletics area – an authenticated email will suffice.

  • Once approved as noted the request for reconsideration and all associated submissions should be submitted to Human Resources.
  • If necessary, Human Resources may meet with the requesting supervisor or others in order to fully understand the details of the situation.
  • Human Resources will advise the requesting supervisor and any others signed approvals once a determination is made. Written responses (and/or electronic responses) will be issued within four (4) weeks of the Office of Human Resources's receipt of the request. It is the responsibility of the immediate supervisor to advise the incumbent.