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Position Description

Advertising Request

Online Position Description and Recruitment System

Dates and Deadlines

Allow up to 10 business days for classification of a new position description

Define the Position

The recruitment process begins with two steps:

• Completing a position description
• Obtaining approval for advertising the position.

The position description and subsequent advertisements will help determine who applies for the position, and so they must be written with great care and precision.

Write a Position Description

The first step, prior in any recruitment effort, is to determine whether the opening is for a new position or is a replacement for an existing position. The Administrative/Professional position description should be explicit in outlining position responsibilities and necessary requirements, and must include the following:

1. Job title, position number (if a replacement position), and unit or department;
2. Primary purpose of the position;
3. Responsibilities and duties, in order of priority;
4. Minimum educational background (baccalaureate or higher in a relevant field), professional training, and experience; and
5. Organizational relationship.

New Positions

If the position is new, it must be evaluated for an appropriate title and position level. This evaluation is accomplished by completing an A/P Job Description at www.jobs.ilstu.edu/hr for review by the Office of Human Resources (HR). This review is generally accomplished within 10 business days of HRs’ receipt of the complete information.

Existing Positions

If an existing position is being filled and the position responsibilities remain substantially the same as previously defined, the hiring department/unit may proceed with the recruitment process by “posting from position” within the online job description and recruitment site (www.jobs.ilstu.edu/hr). In cases where there are substantive changes in the responsibilities of the position, a new description should be provided for review by HR.