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Office of Human Resources: Illinois State University

Effectively Attaching Documents

Some positions require that you attach certain documents to complete your application, such as a resume or cover letter. All documents are converted to PDF format when uploaded and most will retain their original formatting.  However, some will not. You will have two options to attach your document; 1) Upload a document, 2) Paste a document.

  • Upload should be used when your document is in Microsoft Word or PDF format.
  • Paste should be used if your document is in a format other than Microsoft Word or PDF format.

When uploading a Microsoft Word document, the following are steps you can take to help ensure that it will convert to PDF format properly:

  • Limit the size of your document to less than 2 MB
  • Use a standard font such as Times New Roman or Arial
  • Documents should be black and white only
  • Do not include pictures, graphics, or other imbedded images
  • Include your name on each page of your document(s)
  • Minimize the use of tables and shading, as this can affect the look of the uploaded document
  • Avoid the use of multiple columns

For step-by-step instructions on attaching documents, refer to Attaching Documents for further information.